flectra/addons/account/views/web_planner_data.xml
2018-01-16 17:12:47 +05:30

680 lines
41 KiB
XML

<?xml version="1.0" encoding="utf-8"?>
<flectra>
<template id="account_planner">
<t t-call="web_planner.pages">
<t t-call="web_planner.page">
<t t-set="page_title">Welcome</t>
<t t-set="hide_mark_as_done" t-value="True"/>
<div class="o_planner_intro">
<p>
This guide will help you get started with Flectra Accounting.
Once you're done, you'll benefit from:
</p>
<ul>
<li><strong>Reduced data entry:</strong> no need to manually create invoices, register bank statements, and send payment follow-ups.</li>
<li><strong>Clean customer invoices:</strong> easy to create, beautiful and full featured invoices.</li>
<li><strong>Automated documents sending:</strong> automatically send your invoices by email or snail mail.</li>
<li><strong>On-the-fly payment reconciliation:</strong> automatic suggestions of outstanding payments when creating invoices.</li>
<li><strong>Banking interface:</strong> with live bank feed synchronization and bank statement import.</li>
</ul>
<p>5) For setup, you will need the following information:</p>
<ul>
<li>Your company's legal name, tax ID, address, and logo.</li>
<li>One bank statement for each bank account you hold.</li>
<li>A list of your customer and supplier payment terms.</li>
<li>A list of common taxes and their rates.</li>
<li>Your Trial Balance (list of accounts and their balances).</li>
<li>Your outstanding invoices, payments, and undeposited funds.</li>
</ul>
<p>Enjoy your Flectra experience,</p>
<div class="mt32">
<address>
For the Flectra Team,<br/>
</address>
</div>
</div>
</t>
<t t-call="web_planner.category">
<t t-set="menu_categorytitle">Get started</t>
<t t-set="menu_categoryclasses" t-value="'fa fa-flag'"/>
<t t-call="web_planner.page">
<t t-set="page_title">Your Company</t>
<p class="text-muted">
The first step is to set up your company's information. This is mostly used in printed business documents like orders and invoices.
</p>
<table class="table">
<tr>
<th>Logo</th>
<td>
<img width="150" height="90" alt="set company logo" t-attf-src="data:image/gif;base64, #{company_id.logo}"/>
</td><td>
<a class="fa fa-arrow-right" t-attf-href="#{prepare_backend_url('base.action_res_company_form', 'form')}&amp;id=#{company_id.id}" target="_blank">
Change
</a>
</td>
</tr>
<tr>
<th>Legal Name</th>
<td t-att-class="(company_id.name == 'YourCompany') and 'danger'"><div t-esc="company_id.name"/></td>
<td>
<a class="fa fa-arrow-right" t-attf-href="#{prepare_backend_url('base.action_res_company_form', 'form')}&amp;id=#{company_id.id}" target="_blank">
Change
</a>
</td>
</tr><tr>
<th>Address</th>
<td t-att-class="(not company_id.partner_id.street or not company_id.partner_id.zip) and 'danger'">
<span t-field="company_id.partner_id"
t-options='{"widget": "contact", "fields": ["address"], "no_marker": True}'/>
</td>
<td>
<a class="fa fa-arrow-right" t-attf-href="#{prepare_backend_url('base.action_res_company_form', 'form')}&amp;id=#{company_id.id}" target="_blank">
Change
</a>
</td>
</tr><tr>
<th>Tax ID</th>
<td t-att-class="(not company_id.vat) and 'danger'">
<span t-field="company_id.vat"/>
</td>
<td>
<a class="fa fa-arrow-right" t-attf-href="#{prepare_backend_url('base.action_res_company_form', 'form')}&amp;id=#{company_id.id}" target="_blank">
Change
</a>
</td>
</tr><tr>
<th>Main Currency</th>
<td><span t-field="company_id.currency_id.display_name"/></td>
<td>
<a class="fa fa-arrow-right" t-attf-href="#{prepare_backend_url('base.action_res_company_form', 'form')}&amp;id=#{company_id.id}" target="_blank">
Change
</a>
</td>
</tr><tr t-if="is_module_installed('sale')">
<th>Terms &amp; Conditions</th>
<td></td>
<td>
<a class="fa fa-arrow-right" t-attf-href="#{prepare_backend_url('sale.action_sale_config_settings', 'form')}" target="_blank">
Change
</a>
</td>
</tr><tr>
<th>Payment Terms</th>
<td>
<t t-foreach="payment_term" t-as="term">
<p><t t-esc="term.name"/></p>
</t>
</td><td>
<a id="review_payment_terms" class="fa fa-arrow-right" t-att-href="prepare_backend_url('account.action_payment_term_form')">Review Terms</a>
</td>
</tr>
</table>
<br/>
<div class="alert alert-info info_icon" role="alert">
<span class="fa fa-lightbulb-o fa-lg"/>
<p> Flectra can manage multiple companies, but we suggest to setup everything for your first company before configuring the other ones.</p>
</div>
</t>
<t t-call="web_planner.page">
<t t-set="page_title">Your Bank Accounts</t>
<p>
Once your company information is correct, you should
<strong><a t-att-href="prepare_backend_url('account.action_account_bank_journal_form')">
setup your bank accounts.
</a></strong>
</p><p>
Once your bank accounts are registered, you will be able
to access your statements from the Accounting Dashboard.
The available methods for synchronization are as follows.
</p>
<ul>
<li>Direct connection to your bank</li>
<li>Importing your statements in via a supported file format (QIF, OFX, CODA or CSV format)</li>
<li>Manually enter your transactions using our <a t-att-href="prepare_backend_url('account.action_bank_statement_tree')">fast recording interface</a></li>
</ul>
</t>
<t t-call="web_planner.page">
<t t-set="page_title">Chart of Accounts</t>
<t t-if="not is_coa_installed">
<p>Before continuing, you must install the Chart of Account related to your country (or the generic one if your country is not listed).</p>
<a class="btn btn-sm flectra_purple" t-att-href="prepare_backend_url('account.open_account_charts_modules', 'kanban')">Install Chart of Account</a>
</t>
<t t-if="is_coa_installed">
<p>
A <span t-esc="company_id.country_id.name or ''"/> Chart of Accounts has been
installed. You should review it and create any additional accounts.
</p><p>
It's recommended that you do not delete any accounts, even if they are not relevant. Simply make them inactive.
</p><p>
<a class="fa fa-arrow-right" t-att-href="prepare_backend_url('account.action_account_form')">Review the Chart of Accounts</a>
</p>
</t>
</t>
<t t-call="web_planner.page">
<t t-set="page_title">Taxes</t>
<p class="text-muted">
Flectra has already preconfigured a few taxes according to your country.<br/>Simply review them and check if you need more.
</p>
<p>
<strong>Check the Taxes configuration:</strong>
<ul>
<li><a t-att-href="prepare_backend_url('account.action_tax_form')">Review existing Taxes</a></li>
<li><a t-att-href="prepare_backend_url('account.action_account_config')">Set the default Sales and Purchase taxes</a></li>
</ul>
</p>
<p>
To manage the tax applied when invoicing a Company, Flectra uses the concept of Fiscal Position: they serve to automatically set the right tax and/or account according to the customer country and state.
<ul>
<li><a t-att-href="prepare_backend_url('account.action_account_fiscal_position_form')">Review Fiscal Positions</a></li>
</ul>
</p>
</t>
</t>
<t t-call="web_planner.category">
<t t-set="menu_categorytitle">Configure</t>
<t t-set="menu_categoryclasses" t-value="'fa-cog'"/>
<t t-call="web_planner.page">
<t t-set="page_title">Multi Currency</t>
<p>
The multi-currency option allows you to send or receive invoices
in difference currencies, set up foreign bank accounts
and run reports on your foreign financial activities.
</p>
<p>To use the <strong>multi-currency option:</strong>
<ol>
<li>Activate the option in the <a t-att-href="prepare_backend_url('account.action_account_config')">Accounting Settings</a></li>
<li>Review the list of available currencies (from the <a t-att-href="prepare_backend_url('base.action_currency_form')">Configuration menu</a>)</li>
</ol>
</p>
<p>
Most currencies are already created by default. If you plan
to use some of them, you should check their <strong>Active</strong>
field.
</p>
<div class="alert alert-info info_icon" role="alert">
<span class="fa fa-lightbulb-o fa-lg"/>
<p>Exchange rates can be automatically updated once a day from <strong>Yahoo Finance</strong> or the <strong>European Central Bank</strong>. You can activate this feature in the bottom of the <a t-att-href="prepare_backend_url('account.action_account_config')">Accounting Settings</a>.</p>
</div>
</t>
<t t-call="web_planner.page">
<t t-set="page_title">Your Customers</t>
<p class="text-muted">
Unless you are starting a new business, you probably have a list of customers and vendors you'd like to import.
</p>
<div class="row">
<div class="col-md-6">
<div class="panel panel-success">
<div class="panel-heading">
<span class="panel-title">
<span class="fa" data-icon="&#xe060;"/>
<strong> Create manually</strong><br/>
<span class="small">&lt; 200 contacts</span>
</span>
</div>
<div class="panel-body">
<p>
If you have less than 200 contacts, we recommend you
create them manually.
</p>
<ul>
<li>
<a t-att-href="prepare_backend_url('base.action_partner_form','kanban')">Create Customers</a>
</li><li>
<a t-att-href="prepare_backend_url('base.action_partner_supplier_form','kanban')">Create Vendors</a>, if accounting or purchase is installed
</li>
</ul>
</div>
</div>
</div>
<div class="col-md-6">
<div class="panel panel-success">
<div class="panel-heading">
<span class="panel-title">
<span class="fa" data-icon="&#xe040;"/>
<strong>Import</strong><br/>
<span class="small">&gt; 200 contacts</span>
</span>
</div>
<div class="panel-body">
<p>
We can handle the whole import process
for you: simply send your Flectra project
manager a CSV file containing all your
data.
</p><p>
If you want to do it yourself:
</p>
<ul>
<li>Download the <a href="/base_import/static/csv/customers.xls">Excel template</a></li>
<li>Import using the "Import" button on the top left corner of <a t-att-href="prepare_backend_url('base.action_partner_form','list')">the customer list</a></li>
</ul>
</div>
</div>
</div>
</div>
</t>
<t t-call="web_planner.page">
<t t-set="page_title">Your Products</t>
<p>
A product in Flectra is something you sell or buy
whether or not it is goods, consumables, or services.
Choose how you want to create your products:
</p>
<div class="row">
<div class="col-md-6">
<div class="panel panel-success">
<div class="panel-heading">
<span class="panel-title">
<span class="fa" data-icon="&#xe060;"/>
<strong> Create manually</strong><br/>
<span class="small">Recommended if &lt;100 products</span>
</span>
</div>
<div class="panel-body">
<ul>
<li><a t-att-href="prepare_backend_url('product.product_template_action', 'form')">Create your products</a></li>
</ul>
</div>
</div>
</div>
<div class="col-md-6">
<div class="panel panel-success">
<div class="panel-heading">
<span class="panel-title">
<span class="fa" data-icon="&#xe040;"/>
<strong>Import a file</strong><br/>
<span class="small">Recommended if &gt;100 products</span>
</span>
</div>
<div class="panel-body">
<p>
We can handle the whole import process
for you: simply send your Flectra project
manager a CSV file containing all your
products.
</p><p>
If you want to do it yourself:
</p>
<ul>
<li>Download the <a href="/base_import/static/csv/products.xls">Excel template</a></li>
<li>Import using the "Import" button on the top left corner of <a t-att-href="prepare_backend_url('product.product_template_action','list')">the product list</a></li>
</ul>
</div>
</div>
</div>
</div>
</t>
<t t-call="web_planner.page">
<t t-set="page_title">Account Balances</t>
<p>
Once you have created your chart of accounts, you will need to update your account balances.
</p>
<p>
<ul>
<li>In your old accounting software, print a trial balance</li>
<li>In Flectra, <a t-att-href="prepare_backend_url('account.action_move_journal_line')">create a journal entry</a> to set the balance of all of your accounts.</li>
</ul>
</p>
<div class="alert alert-info info_icon" role="alert">
<span class="fa fa-lightbulb-o fa-lg"/>
<p>
It's common practice to change your accounting software
at the end of a fiscal year. This allows you to have less
data to import and balances to set. If you plan to do so,
we recommend you start using Flectra for invoicing and payments
now, and then move all other accounting transactions at a later time.
</p>
</div>
</t>
<t t-call="web_planner.page">
<t t-set="page_title">Outstanding Transactions</t>
<p class="text-muted">
If you want to be able to send your customers their statements
from Flectra, you first need to record all outstanding transactions
in the payable and receivable accounts. These would be invoices
that have not been paid or payments that have not been reconciled.
</p><p>
Registering outstanding invoices and payments can be a huge undertaking,
but you can start using Flectra without it by:
</p>
<ul>
<li>Sending customer statements (outstanding invoices) manually during the transition period</li>
<li>Registering payments related to outstanding invoices separately in a different account (e.g. Account Receivables 2014)</li>
</ul>
<p>
If you want to be able to send customer statements from Flectra, you must:
</p>
<div class="row">
<div class="col-md-6">
<div class="panel panel-success">
<div class="panel-heading">
<div class="panel-title">
<strong>1. Register Outstanding Invoices</strong>
</div>
</div>
<div class="panel-body">
<p>First, register any outstanding customer invoices and vendor bills:</p>
<ul>
<li><a t-att-href="prepare_backend_url('account.action_invoice_tree1')">Customer Invoices</a></li>
<li><a t-att-href="prepare_backend_url('account.action_invoice_tree2')">Vendor Bills</a></li>
</ul>
</div>
</div>
</div>
<div class="col-md-6">
<div class="panel panel-success">
<div class="panel-heading">
<div class="panel-title">
<strong>2. Register Unmatched Payments</strong>
</div>
</div>
<div class="panel-body">
<p>
Next, register any unmatched payments:<br/>
<ul>
<li><a t-att-href="prepare_backend_url('account.action_account_payments')">Register Payments</a></li>
</ul>
</p>
</div>
</div>
</div>
</div>
</t>
<t t-call="web_planner.page">
<t t-set="page_title">Extra Features</t>
<p class="text-muted">
Flectra Accounting has many free extra-features:
</p>
<div class="row o_planner_row_apps">
<div class="text-center col-md-4">
<span class="fa fa-building-o fa-4x"></span>
<h3><strong>Assets Management</strong></h3>
<p>Manage your various fixed assets, such as buildings, machinery, materials, cars, etc..., and calculate their associated depreciation over time.</p>
<a t-att-href="prepare_backend_url('base.open_module_tree', 'form', 'account_asset')" class="btn flectra_purple">
<span class="fa fa-arrow-circle-o-down"/> Install Now
</a>
</div>
<div class="text-center col-md-4">
<span class="fa fa-tasks fa-4x"></span>
<h3><strong>Revenue Recognition</strong></h3>
<p>Use in conjunction with contracts to calculate your monthly revenue for multi-month contracts.</p>
<a t-att-href="prepare_backend_url('base.open_module_tree', 'form', 'account_deferred_revenue')"
class="btn flectra_purple">
<span class="fa fa-arrow-circle-o-down"/> Install Now
</a>
</div>
<div class="text-center col-md-4">
<span class="fa fa-university fa-4x"></span>
<h3><strong>Deposit Tickets</strong></h3>
<p>Simplify your cash, checks, or credit cards deposits with an integrated batch payment function.</p>
<a t-att-href="prepare_backend_url('base.open_module_tree', 'form', 'account_batch_deposit')"
class="btn flectra_purple">
<span class="fa fa-arrow-circle-o-down"/> Install Now
</a>
</div>
</div>
<div class="row o_planner_row_apps">
<div class="text-center col-md-4">
<span class="fa fa-money fa-4x"></span>
<h3><strong>Expenses</strong></h3>
<p>Manage your employee expenses, from encoding, to payments and reporting.</p>
<a t-att-href="prepare_backend_url('base.open_module_tree', 'form', 'hr_expense')"
class="btn flectra_purple">
<span class="fa fa-arrow-circle-o-down"/> Install Now
</a>
</div>
<div class="text-center col-md-4">
<span class="fa fa-shopping-cart fa-4x"></span>
<h3><strong>Purchases</strong></h3>
<p>Validate purchase orders and control vendor bills by departments.</p>
<a t-att-href="prepare_backend_url('base.open_module_tree', 'form', 'purchase')"
class="btn flectra_purple">
<span class="fa fa-arrow-circle-o-down"/> Install Now
</a>
</div>
<div class="text-center col-md-4">
<span class="fa fa-copy fa-4x"></span>
<h3><strong>Contracts &amp; Subscriptions</strong></h3>
<p>Manage time &amp; material contracts or fixed-price recurring subscriptions.</p>
<a t-att-href="prepare_backend_url('base.open_module_tree', 'form', 'sale_subscription')"
class="btn flectra_purple">
<span class="fa fa-arrow-circle-o-down"/> Install Now
</a>
</div>
</div>
</t>
</t>
<t t-call="web_planner.category">
<t t-set="menu_categorytitle">Use</t>
<t t-set="menu_categoryclasses" t-value="'fa-hand-o-up'"/>
<t t-call="web_planner.page">
<t t-set="page_title">Invite Users</t>
<p>
When inviting users, you will need to define which access rights they are allowed to have.
This is done by assigning a role to each user.
</p>
<p><strong>There are three different levels of access rights in Flectra:</strong></p>
<div class="row">
<div class="col-md-4">
<div class="panel panel-success">
<div class="panel-heading">
<span class="panel-title">
<strong>Billing</strong> (Limited access)
</span>
</div>
<div class="panel-body">
<p>These users handle billing specifically.</p>
</div>
</div>
</div>
<div class="col-md-4">
<div class="panel panel-success">
<div class="panel-heading">
<span class="panel-title">
<strong>Advisor</strong> (Full access)
</span>
</div>
<div class="panel-body">
<p>
The Advisors have full access to the Accounting application,
plus access to miscellaneous operations such as salary and asset management.
</p>
</div>
</div>
</div>
<div class="col-md-4">
<div class="panel panel-success">
<div class="panel-heading">
<span class="panel-title">
<strong>Accountant</strong> (Advanced access)
</span>
</div>
<div class="panel-body">
<p>
This role is best suited for managing the day to day accounting operations:
<ul>
<li>Recording invoices</li>
<li>Managing bank fees</li>
<li>Reconciling journal entries</li>
</ul>
</p>
</div>
</div>
</div>
</div>
<br/>
<div class="row">
<div class="col-md-4">
<strong>Next action:</strong><br/>
<a t-att-href="prepare_backend_url('base.action_res_users')" class="btn flectra_purple">
<span class="fa"/> Invite Your Users
</a>
</div>
</div>
</t>
<t t-call="web_planner.page">
<t t-set="page_title">Customer Flow</t>
<p><strong>Test the following three scenarios in order to assist you in familiarizing yourself with Flectra:</strong></p>
<div class="row">
<div class="col-md-4">
<div class="panel panel-success">
<div class="panel-heading">
<span class="panel-title">
<strong>Invoice payment by Wire Transfer</strong>
</span>
</div>
<div class="panel-body">
<p>
<strong>Create a Customer Invoice</strong>
</p>
<p>
<strong>Record Bank Statement (or import file)</strong><br/>
Depending on the volume of your transactions, you should be recording your bank statement every week to several times a day.
</p>
<p><strong>Reconcile Bank Statement</strong></p>
</div>
</div>
</div>
<div class="col-md-4">
<div class="panel panel-success">
<div class="panel-heading">
<span class="panel-title">
<strong>Invoice payment by Check</strong>
</span>
</div>
<div class="panel-body">
<p><strong>Create a Customer Invoice</strong></p>
<p>
<strong>Record a payment by check on the Invoice</strong><br/>
Simply click on the 'Pay' button.
</p>
<p><strong>Create a Deposit Ticket</strong><br/>
This allows you to record the different payments that constitute your bank deposit. (You may need to <a t-att-href="prepare_backend_url('account.action_account_config')">activate this feature</a> first)
</p>
<p><strong>Record Bank Statement</strong></p>
<p>
<strong>Reconcile with existing transaction</strong><br/>
In this case, Flectra should automatically match the bank statement with the previously recorded check transaction.
</p>
</div>
</div>
</div>
<div class="col-md-4">
<div class="panel panel-success">
<div class="panel-heading">
<span class="panel-title">
<strong>Customer follow-up</strong>
</span>
</div>
<div class="panel-body">
<p><strong>Reconcile your Bank Statements</strong></p>
<p><strong>Check unpaid invoices</strong><br/>
Run an <i>Aged Receivable report</i> and check which customers still owe you money.
</p>
<p><strong>Send follow-up letters</strong></p>
</div>
</div>
</div>
</div>
<div class="alert alert-info info_icon" role="alert">
<span class="fa fa-lightbulb-o fa-lg"/>
<p>The Deposit Ticket module can also be used to settle credit card batch made of multiple transactions.</p>
</div>
</t>
<t t-call="web_planner.page">
<t t-set="page_title">Vendor Flow</t>
<p><strong>Test the following three scenarios in order to assist you in familiarizing yourself with Flectra:</strong></p>
<div class="row">
<div class="col-md-4">
<div class="panel panel-success">
<div class="panel-heading">
<span class="panel-title">
<strong>Record your Bills</strong>
</span>
</div>
<div class="panel-body">
<p><strong>Create the bill in Flectra</strong><br/> with a proper due date, and create the vendor if it doesnt' exist yet.</p>
<p><strong>Cash transactions</strong><br/> (for which there is no invoice or bill), should be entered directly into your Cash Registers bank account.</p>
<p><strong>Validate the bill</strong><br/> after encoding the products and taxes.</p>
</div>
</div>
</div>
<div class="col-md-4">
<div class="panel panel-success">
<div class="panel-heading">
<span class="panel-title">
<strong>Pay your bills</strong>
</span>
</div>
<div class="panel-body">
<p>
<strong>Mark the bills to pay</strong><br/>
Group or filter your bills to see those due in the next week, then open each bill individually, click on <strong>'Pay'</strong> and select the payment method you prefer.
</p>
<p>
<strong>Print checks</strong><br/>
From the Vendor Payments list, select those you want to pay and click on Print Check (you may first need to activate the check feature in the <a t-att-href="prepare_backend_url('account.action_account_config')">Accounting Settings</a>)
</p>
<p>
<strong>Or generate payment orders</strong><br/>
Create a Payment Order and select the bills you'd like to pay as Entry lines (only the validated bills will appear).
</p>
</div>
</div>
</div>
<div class="col-md-4">
<div class="panel panel-success">
<div class="panel-heading">
<span class="panel-title">
<strong>Reconcile Bank Statements</strong>
</span>
</div>
<div class="panel-body">
<p>Flectra should do most of the reconciliation work automatically, so you'll only need to review a few of them when a <strong>'Reconcile Items'</strong> button appears on your Vendor Bills dash.</p>
</div>
</div>
</div>
</div>
</t>
<t t-call="web_planner.page">
<t t-set="page_title">End</t>
<t t-set="hide_title" t-value="True"/>
<t t-set="hide_from_menu" t-value="True"/>
<t t-set="hide_mark_as_done" t-value="True"/>
<h1 class="text-center o_planner_trophy" data-icon="&#xe006;" />
<div class="text-center">
<h1>Congratulations, you're done!</h1>
<h3>We hope this tool helped you implement our accounting application.</h3>
<h4>Don't hesitate to <a href="mailto:info@flectrahq.com?subject=Accounting%20Planner" target="_blank">send us an email</a> to describe<br/> your experience or to suggest improvements !</h4>
<p><strong>-The Flectra Team</strong></p>
<img src="/web_planner/static/src/img/flectra_logo.png"/>
</div>
</t>
</t>
</t>
</template>
<!--Planner Data-->
<record id="planner_account" model="web.planner">
<field name="name">Account strategy planner</field>
<field name="view_id" ref="account_planner"/>
<field name="menu_id" ref="menu_finance"/>
<field name="planner_application">planner_account</field>
<field name="tooltip_planner"><![CDATA[
Accounting Configuration: a step-by-step guide.]]>
</field>
</record>
</flectra>