80 lines
3.9 KiB
ReStructuredText
80 lines
3.9 KiB
ReStructuredText
Define Spread Costs/Revenues Board
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Under Invoicing -> Accounting -> Miscellaneous -> Spread Costs/Revenues, create a new spread board.
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Complete the definition of the spreading criteria, by setting the the fields:
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* *Debit Account*
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* *Credit Account*
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* *Estimated Amount* (The total amount to spread)
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* *Number of Repetitions*
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* *Period Type* (Duration of each period)
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* *Start date*
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* *Journal*
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.. figure:: https://raw.githubusercontent.com/OCA/account-financial-tools/12.0/account_spread_cost_revenue/static/description/spread.png
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:alt: Create a new spread board
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Click on the "Recalculate unposted lines" button on the top-left to calculate the spread lines.
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.. figure:: https://raw.githubusercontent.com/OCA/account-financial-tools/12.0/account_spread_cost_revenue/static/description/create_spread.png
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:alt: The spreading board is defined
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A cron job will automatically create the accounting moves for all the lines having date previous that the current day (today).
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.. figure:: https://raw.githubusercontent.com/OCA/account-financial-tools/12.0/account_spread_cost_revenue/static/description/update_spread.png
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:alt: The spreading board is updated by the cron job
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By default, the status of the created accounting moves is posted.
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To disable the automatic posting of the accounting moves, set the flag *Auto-post lines* to False.
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This flag is only available when the *Auto-post spread lines* option, present on the form view of the company, is disabled.
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Click on button *Recalculate entire spread* button in the spread board to force the recalculation of the spread lines:
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this will also reset all the journal entries previously created.
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Link Invoice to Spread Costs/Revenues Board
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Create an invoice or vendor bill in draft. On its lines, the spreading right-arrow icon are displayed in dark-grey color.
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.. figure:: https://raw.githubusercontent.com/OCA/account-financial-tools/12.0/account_spread_cost_revenue/static/description/invoice_line_1.png
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:alt: On the invoice line the spreading icon is displayed
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Click on the spreading right-arrow icon. A wizard prompts to enter a *Spread Action Type*:
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- *Link to existing spread board*
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- *Create from spread template*
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- *Create new spread board*
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Select *Link to existing spread board* and enter the previously generated Spread Board. Click on Confirm button:
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the selected Spread Board will be automatically displayed.
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Go back to the draft invoice/bill. The spreading functionality is now enabled on the invoice line:
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the spreading right-arrow icon is now displayed in green color.
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.. figure:: https://raw.githubusercontent.com/OCA/account-financial-tools/12.0/account_spread_cost_revenue/static/description/invoice_line_2.png
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:alt: On the invoice line the spreading icon is displayed in green color
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Validate the invoice/bill. Click on the spreading (green) right-arrow icon to open the spread board, then click
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on the smart button *Reconciled entries*: the moves of the spread lines are reconciled with the move of the invoice line.
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In case the Subtotal Price of the invoice line is different than the *Estimated Amount* of the spread board, the spread
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lines (not yet posted) will be recalculated when validating the invoice/bill.
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Define Spread Costs/Revenues Template
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Under Invoicing -> Configuration -> Accounting -> Spread Templates, create a new spread template.
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* *Spread Type*
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* *Spread Balance Sheet Account*
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* *Expense/Revenue Account* This option visible if invoice line account is balance sheet account, user need to specify this too.
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* *Journal*
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* *Auto assign template on invoice validate*
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When creating a new Spread Costs/Revenues Board, select the right template.
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This way the above fields will be copied to the Spread Board.
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If *Auto assign template on invoice validate* is checked, this template will be used to auto create spread, if the underlining invoice match the preset product/account/analytic criteria.
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